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 COLTS NECK BASKETBALL CLUB
POLICIES AND PROCEDURES
 
1. PURPOSE

2.  MEMBERSHIP / OFFICERS
 
      2.1 – Membership
 
      2.2 – Elected / Appointed Officers

      2.3 – Election of Executive Officers

      2.4 – Voting

      2.5 – Regular Club Meetings

      2.6 –Standing Committees

3.  REGISTRATION

4. FINANCIAL
 
      4.1 – Club / Team Budgets

      4.2 – Club / Team Fund-Raising


5. CONDUCT/DISCIPLINARY ACTION


      5.1 – Code of Conduct
   
      5.2 – Grievance Policy


6. TEAMS


      6.1 – Formation of Teams

      6.2 – Selection / Licensing of Coaches

      6.3 – Selection of Players
   
      6.4 – Selection of Travel Team

      6.5 – Residency Requirements

      6.6 – Multiple Teams in Same Age Group

      6.7 – Playing Up

      6.8 – Playing Time
 
      6.9 - In-Season Roster Additions

7.    AMENDMENTS
 
 
 


1.          PURPOSE
            The Colts Neck Basketball Club (CNBC) is a member of the Colts Neck Sports Foundation (CNSF).  The purpose of the CNBC is to manage, conduct and oversee the travel Basketball program in the Township of Colts Neck in a manner consistent with the policies and objectives of the CNBC and the CNSF.  The travel program shall be managed in coordination with the CNSF recreation Basketball program.
 
2.          MEMBERSHIP/OFFICERS
2.1              Membership
 
            The CNBC shall be composed of Executive Officers and Members.  A “Member” of the CNBC means: (i) a head coach and all registered assistant coaches; (ii) all players duly registered with the league in which his/her CNBC team plays; and (iii) the parent(s) and/or legal guardian(s) of all such players.  A “Member in good standing” shall mean a Member who has conducted himself or herself in accordance with the policies and procedures set forth herein.
 


2.2            Elected/Appointed Officers
 
The officers of the CNBC shall consist of the following elected and appointed positions:
 
            2.2.1            CNSF Basketball Commissioner (the “Commissioner”).                 The Commissioner, who shall be elected to the position by the CNSF Board of Directors, shall oversee the CNSF Basketball program in accordance with the policies of the CNSF.
 
            2.2.2            CNBC President (the “President”).            The President shall serve as the chief executive officer of the CNBC and shall be responsible for the management of the activities of the travel Basketball program.  This shall be an elected position with a term of one (1) year.
 
            2.2.3            CNBC Vice President (the “Vice President”).            The Vice-President shall assist the President in the management of all CNBC activities and shall satisfy the duties of the President when the President is unavailable.  This shall be an elected position with a term of one (1) year.
 
            2.2.4            CNBC Secretary (the “Secretary”).            The Secretary shall be responsible for recording the minutes of all club meetings and the distribution of the same and shall arrange for the posting and distribution of all notices required under these Policies and Procedures.  The Secretary shall also be responsible for the proper storage (in paper and/or electronic format) of all official CNBC records.  This shall be an elected position with a term of one (1) year.
 

          2.2.5            CNBC Budget Coordinator (the “Budget Coordinator”).            The Budget Coordinator shall handle all financial matters of the CNBC in coordination with the CNSF Treasurer, including the collection of all club fees (such as for registration and uniforms) and the establishment of proposed CNBC club and team budgets.  This shall be a position appointed by the President, with a term of one (1) year.

            2.2.6          Tournament Team League Coordinator.           The President shall appoint one (1) representative for each league with which the Club is officially registered.  The League Representatives shall serve one (1) year terms.
 
2.3            Election of Executive Officers
 
            The annual election of Executive Officers shall take place at the May monthly meeting.  Members in good standing who desire to run for an Executive Officer position shall notify the President (or his/her designee) in writing of his/her candidacy prior to the June monthly meeting.
 
2.4            Voting
 
            Each CNBC team shall have the right to cast one (1) vote with respect to all matters determined by a majority of the Executive Officers to require a vote.  Such vote shall be cast in person on behalf of each CNBC team by its Head Coach.  A team's registered assistant coach may cast the vote on behalf of the absent Head Coach.  Any issue/item to be voted on shall be passed or rejected by a simple majority of the Head Coaches.  In the case of a tie, the deciding vote shall be cast by the President.  In his or her absence, the deciding vote shall be cast by, in order: (i) the Vice-President; or (ii) the Secretary.
 

2.5            Regular Club Meetings
            The CNBC shall hold regular monthly meetings on the third Tuesday of the month at a site to be determined.  The President shall have the right to reschedule the monthly meeting or call additional meetings of the CNBC at his/her reasonable discretion and upon reasonable advance notice.  Notices of regular monthly meetings shall be posted on the CNSF website at least one month in advance of the proposed date of such meeting and shall be open to all Members.  The meeting shall be presided over by the President, who shall establish the agenda for the meeting.  In his/her absence, the meeting shall be presided over by, in order: (i) the Vice President; or (ii) the Secretary.
 
2.6            Standing Committees
 
            The Executive Officers shall at the June meeting appoint Members in good standing to the following standing committees:
 
          2.6.1      Coaching Committee:  The Coaching Committee shall consist of three  (3) Members who shall (i) handle all requests/applications for team Head Coaching positions, (ii) establish recommendations and guidelines with respect to training and coaching, and (iii) coordinate the periodic evaluation of Head Coaches.  

          2.6.2  Tryout  Committee:  The tryout Committee shall  manage and oversee the annual tryout process.  All Coaching Committee members shall serve one (1) year terms, but may be annually re-appointed to the Committee.
            The Executive Officers shall have the right in their reasonable discretion to appoint additional committees and/or subcommittees as necessary or desirable to serve the purposes of the CNBC.







3.          REGISTRATION

The CNBC shall charge a yearly registration fee (the “Registration Fee”) in an amount to be determined by a vote of the Head Coaches by no later than its August  monthly meeting.  The proceeds from collection of the Registration Fee, plus the anticipated proceeds of any planned club fundraising activities, shall be sufficient to cover all reasonably anticipated operating expenses of the CNBC.  The Registration Fee shall be non-refundable unless otherwise determined by a vote of the Executive Officers.  Any player registered for a half-year shall be charged one-half the Registration Fee.  The cost of items such as uniforms, field equipment, Basketball bags and warm-up suits shall not be covered by the Registration Fee.  The Registration Fee shall be paid in full prior to the start of the league season and the Budget Coordinator shall keep up-to-date records of such payments.  All players (with signature from a parent/guardian) and coaches shall complete all required CNSF and league registration forms prior to the start of the league season.
4.          FINANCIAL
            4.1            Club/Team Budgets

 
Each team shall be allocated an annual operating budget in an amount to be determined annually by the Executive Officers.  The Budget Coordinator shall keep records of any disbursements from each team’s operating budget.  Unless otherwise approved by the Executive Officers, the allocated budget amounts shall be used solely to pay expenses associated with team training, in-season tournaments and winter indoor training and/or tournaments, provided that no more than $100 of such budget shall be used to purchase practice related equipment (such as balls, cones and pinnies.)

 
            4.2            Club/Team Fundraising

 
The CNBC shall, as necessary or desirable, implement club-wide fundraising events, including without limitation, raffles, garage sales or car washes.  All monies raised shall be distributed in accordance with CNSF Policies.  An individual CNBC team desiring to hold its own fundraiser may do so with the prior approval of the President with notice to the Commissioner.  All money raised at such team sponsored event shall be retained by such team.


5.          CONDUCT/DISCIPLINARY ACTION
            5.1            Code of Conduct
 

All Members of the CNBC shall abide by the CNSF Code of Conduct policy, which is incorporated herein by reference and made a part hereof.  All coaches and parents shall sign a copy of the Code of Conduct policy appended to the CNSF Registration form prior to each season.  Anyone who fails to sign or abide by the Code of Conduct policy shall not be granted membership in, or may be subject to forfeiture of membership in, the CNBC.
The Executive Officers shall have the authority to take disciplinary action with respect to any violation of or failure to abide by the Code of Conduct.  Such disciplinary action may include the following:

COACHES (Head Coach or assistant coach): (i) suspension of coaching duties for a game or games; and/or (ii) loss of coaching privileges.

PLAYERS: (i) suspension for a game or games by the Head Coach or by the Executive Officers; (ii) expulsion from his/her team by the Head Coach with the approval of the Executive Officers; and/or (iii) expulsion from his/her team by the Executive Officers without the approval of the Head Coach.  Any Head Coach who suspends a player shall notify the President within twenty-four (24) hours of such suspension and provide in writing and in reasonable detail the basis for the disciplinary action.

PARENTS/LEGAL GUARDIANS: (i) prohibition from attending any future game or games as determined by the Executive Officers.  Failure to abide by the Executive Officers’ ruling may result in such parent's and/or legal guardian’s child or children being suspended or expelled from a team by the Executive Officers.


5.2           Grievance Policy

 
If a coach, parent, legal guardian or player of the CNBC has a complaint or desires to file a grievance with respect to a CNBC matter (the “Complainant”), he or she shall:
(i)            Bring the matter to the attention of the Head Coach;
(ii)            If the complaint or grievance involves the Head Coach, or is not resolved by the Head Coach, then the Complainant may bring the matter to the attention of the Executive Officers;
(iii)            If the matter is not resolved by the Executive Officers, the Complainant may then bring the matter to the attention of the Basketball Commissioner.
(iv)  )         If the matter is not resolved by the Basketball Commissioner, the Complainant may then bring the matter to the CNSF Board of Directors for final resolution.
Grievances with respect to league, and not CNBC, matters shall be brought to the attention of the appropriate league representative or the President.  In all instances, the CNBC shall attempt to resolve such grievance/complaint in a reasonable and timely matter.



6.          TEAMS
The primary purpose of the CNBC is to provide an opportunity for the children of Colts Neck to play Basketball at a more competitive level than the CNSF’s recreation Basketball league. A stronger competitive environment fosters a higher level of commitment from its participants and the potential for disappointment. Travel Basketball is best suited for those who are dedicated to working on and improving upon their basketball skills. A component of Travel Basketball is an evaluation process, which can result in some children not being picked for a team. Furthermore, Travel Basketball does not guarantee equal playing time during games.  For those uncomfortable with these conditions we offer our Rec. Basketball program.
  It is the intent of the CNBC to field at least one (1) team at each age group in both the girls' and boys' divisions of a travel Basketball league starting at the Under (“U”)-8 age group.  CNBC’s primary league is Mid Monmouth.   All teams shall play as a team until the selection of a new team of the next subsequent season.
           
 6.1            Formation of Teams

 
The formation of any new CNBC team shall be announced publicly via posting on the CNSF website and by sending an email to age and gender appropriate members of the CNSF.  Such notice may also be published, at the discretion of the Executive Officers, in the Colts Neck Journal or in other publications of like circulation or by any other means.
Whether a grade will have a Travel and a Tournament Team is determined by the following:  
1) Do enough boys/girls try out to field two travel level teams?
2) Do we have a coach for each team?
3) Is there a viable league for the each team to participate during the season?           
4) Is there gym time availability?
5) Is there enough Tournament team worthy players?


6.2            Selection/Licensing of Coaches


Anyone wishing to be considered for the Head Coaching position of an existing CNBC team shall send a resume to the Executive Officers by no later than the date of the Annual Tryouts or established deadline published by the Executive Board.  Anyone wishing to be considered for the Head Coaching position of a new team shall send a resume to the Executive Officers by no later than a publically announced date.  Such resumes shall be reviewed by the Coaching Committee, which shall interview each candidate.  In connection with its evaluation, the Coaching Committee will consider information provided in the applicant’s resume, including information related to the applicant’s experience in coaching/playing Basketball at the youth (or higher) level, previous evaluations (if any) of such applicant, and the applicant’s adherence to applicable CNSF/CNBC Codes of Conduct.  The recommendations of the Coaching Committee shall be promptly delivered to the Executive Officers for approval.  Final decisions on the selection of all Head Coaches of new teams shall be made no later than two (2) weeks following the Executive Officers’ receipt of the Coaching Committee recommendations and not announced until after the tryouts/player evaluations.  Each existing team Head Coach shall reapply annually for his/her position by no later than the May monthly meeting.  


    
6.3            Selection of Players

Each new and existing CNBC team shall hold (at least) one (1) annual tryout in June  or September as determined by the Executive Officers (the “Annual Tryouts”).  A notice of the date(s) of the Annual Tryouts shall be publicized on the CNSF website at least two (2) weeks prior to the scheduled date(s).  All head and assistant coaches, under the coordination of the Coaching Committee, shall conduct the tryouts and shall evaluate all candidates.  Promptly following the Annual Tryout, the Head Coach for each CNBC team will be assigned and shall promptly select his/her final roster in accordance with the criteria set forth below and submit the roster to the Executive Officers for review and approval.

Ideally, teams are selected by Grade. However, since our primary travel league (Mid Monmouth) is an age based league, the cutoff date for each grade based team is August 1st of the appropriate year.  The birthday cutoff dates for each respective grade are attached to the tryout date information that is sent to all CNSF members.

In the majority of cases both the travel and tournament teams will be chosen during one tryout. In the event that the Evaluators determine that a second tryout is warranted, the Evaluators will consult with the Travel Director and a determination will be made on whether to conduct a second tryout for that particular age group/gender.

The preferred roster size for each Travel team will be 10 players.
Any coach requesting to take up to 12 players must get approval from the CNBC Executive Committee.

1)
Subject to subsection (v) below, the following number of players for each team shall be selected solely on their rankings based on the scoring of the evaluators at the Annual Tryouts:
(i)            All A Teams:
            Seven (7) players, of the total roster consisting of 10 players; At the conclusion of the tryout, the Evaluators will be asked
   to provide the person running the tryout the following information:
a)    The top 7 players that were evaluated during the tryout
b)    A list of “bubble players” for the travel team.  Ideally, these sholuld be the 8th -12th players evaluated during that tryout.
c)    If applicable to that tryout, the top 20 players in the tryout.
                This is the basis for the selection of the 10 players on the travel
                team and 10 players on the tournament team.
d)    If applicable to that tryout, a list of “non tournament worthy”
                players.

           


6.4 Selection of the Travel Team

The first 7 players on the Evaluators report are selected for the travel team. The Coach has the right to review the list of “bubble players” and determine which 3 players he/she will add to the travel roster.
The selection of the additional players must come from this “bubble list” and must comply with “basketball justifiable” reasons for any child’s selection or omission from the travel team.
 
For example: the 11th ranked player is very tall and the 7 players
already selected are of average height. The coach can select the 11th rated player for his 10 person squad since he/she wants to have more height on the team to effectively compete in his league.

The Selection Committee will review with each Travel Head Coach the “bubble list” selections and monitor all “basketball justifiable” selections.

(v)            A Head Coach may request a waiver of the minimum ranking-based selection requirements set forth in subsection (i) above based on factors presented to the Executive Officers at the time the Head Coach submits his/her proposed roster to the Executive Officers for review and approval.  Such factors may include (without limitation) (a) player conduct (such as issues relating to adherence to team rules, player attitude, attendance at team training and matches), (b) a player’s previous association with the team, (c) CNBC Code of Conduct issues (involving the player or his/her parent or guardian), The Executive Officers shall discuss such factors with the Head Coach and either approve or deny such waiver request in its reasonable discretion.

6.5              Residency Requirements
 
All active members of the CNBC must be Colts Neck residents at the time of tryouts and league validation.  

6.6            Multiple Teams in Same Age Groups
 
Although the intent of the CNBC is to field at least one (1) team at each age group in both the boys' and girls' divisions, it may be desirable to field more than one (1) team at a specific age group due to a large number of qualified participants at a tryout.  In such a case the following procedures shall be used according to existing CNTB policies and procedures referenced above

1.  If a new team is formed in an age group that already has an existing team, the existing team shall be classified as the "A" team and the new team classified as the "B" team.  The "A" team shall participate in the Annual Tryouts and shall select players from the tryout prior to the selection of players for the "B" team.

3.            Upon completion of both the season, each team in the same age group shall be required to participate in the Annual Tryouts prior to the coming fall season.  If the number of qualified participants at the Annual Tryouts is sufficient to field two (2) teams, one shall be classified as the "A" team and the other team classified as the "B" team.  Unless the coaches of the respective teams agree otherwise, with the approval of the Executive Committee, the "A" team shall select players from the tryout prior to the selection of players for the "B" team.



6.7           Playing Up
 
Playing up in grade is NOT encouraged and will not be allowed by the Basketball Committee, especially if there are more than enough players in the age appropriate grade to field a travel team.  In certain instances when there were not enough players in an age group to field a minimum roster of players, we have asked players to “play up” in certain tournament and games.  
           

6.8            Playing Time

Travel/Tournament Team Basketball Objectives and Playing Time
Suggested Guidelines:
 
Travel Grades 3 thru 5:   Objective:  Team and player development.
All players should play a minimum of (25%) of each game, but adherence to these guidelines should be considered over the course of a season and not during one isolated game. However, no player that attends a game and has fulfilled his or her Travel Player Expectations should be denied any playing time. Furthermore, each player that enters a game should play a minimum of two minutes before being substituted except for specific game strategy. Mid-Monmouth  "5TH Quarter" will not be considered playing time.
                                                                                                    
Travel Grades 6 thru 8:  Objective: Competitive but emphasis on development. The amount of playing time is at the discretion of the Head Coach.  However, no player that attends a game and has fulfilled their Travel Player Expectations should be denied any playing time.  Furthermore, all coaches should attempt to provide each player "meaningful minutes". No player’s game time should come during the final minutes of a non-competitive game. Adherence to these guidelines should be considered over the course of the season and not during one game. Mid Monmouth "5TH Quarter" will not be considered playing time.
 
ALL Tournament Teams will adhere to Travel Grades 3 thru 5 suggested guidelines.


6.9    In-Season Roster Additions

 
Following the Executive Officers approval of a team’s roster after the Annual Tryouts, a Head Coach of any U-8 through U-14 team may at any time between the date of roster approval and the start of the next seasonal year (August 1) or at any time during the seasonal year (August 1 through July 31), and without the need to hold an additional tryout, add to the team’s roster any player who attended the Annual Tryouts for such team either to supplement the team’s existing roster or to replace any player who declines a roster invitation or leaves the team at any time during the seasonal year following his or her acceptance of a roster spot.  If any U-8 through U-14 team that desires to add a player or players to its roster after the Executive Officers approval of its roster following the Annual Tryouts, and such player(s) did not attend the Annual Tryouts for such team, the Head Coach shall hold an open tryout.  The Head Coach of such team shall notify the Executive Officers of his/her desire to hold the open tryout.  Notification of the tryout shall be made via email to the age and gender appropriate members of the CNSF, and by any other means at the discretion of the Head Coach and the Executive Officers, prior to the scheduled tryout date.  Each prospective player who desires to be considered for the team must attend the tryout.  The Head Coach shall, promptly after the tryout, submit any proposed roster additions to the Executive Officers for review and approval.
 
 
7.        AMENDMENTS

 
The Executive Officers or their designees shall review these Policies and Procedures on a periodic basis.  All recommendations for amendments, revisions and/or additions to these Policies and Procedures shall be voted on in accordance with Section 2.4 hereof.